Second quarter is typically a time of planning and/or pivoting for Human Resources. Mid-year check-ins are on the way and handbook updates should be wrapping up. Here are some things to be thinking about as we wrap up the second quarter of the year:

In person reviews of I-9’s: Do you have any that need to be done before the July 31st deadline?

• Since March 2020, virtual, remote I-9 verification has been allowed where all employees are working remotely due to COVID-19, or when a new employee, after April 1, 2021, is working remotely due to COVID-19. The policy has been extended several times. An extension in October 2022 was made until July 31.
• Employers must complete in-person physical document inspections for employees whose documents were inspected remotely during the temporary flexibilities.

Have you considered implementing an Artificial Intelligence (AI) policy to protect your company’s information?

• As this kind of technology is becoming more widely accessible and used, it is best practice to outline policies for employees.
• Consider contacting your legal counsel for a consultation on the risk of using AI in the workplace.
• On May 18th, the Equal Employment Opportunity Commission (EEOC) issued a Technical Bulletin for guidance to employers on the use of AI in the workplace.  

Do you have a check-in scheduled with employees to review their annual goals?

• Quarterly check-ins are best practice.
• Do you need to set aside time mid-year to review and possibly re-evaluate times for goals that were set earlier this year? Or perhaps it would be valuable to remind team leaders to do the same?